Adding and deleting a department

Adding a department

To add a department, do the following:

1. Go to the Departments tab of the Access Manager window.
   
2. To create a department in the root of hierarchy, right-click in a free area of departments hierarchy and select the Create root department item in the function menu (1) or click the button (2).
   To create a department on the basis of an existed department, right-click the required department and select the Create subsidiary department item.
   
   The Edit department properties window will open.
   

3. Enter the department name in the Name field.

   Note

   The name must be unique. If a department with the same name has already been created in the system, then the attempt to save will fail and a corresponding message will be displayed. Also, the name must not contain the following characters: < | >.

4. In the External ID field, enter the external identification number of a department. This field is required if, due to the peculiarities of the ACS integration module, the list of departments and users in the database of ACFA PSIM is used together with the users database in the external software.
5. From the Type of department drop-down list, select the required type. Types of departments are created when configuring the Access Manager software module—see Configuring a type of department in the Access Manager. Type of department specifies the list of visible and available for editing fields of user belonging to this department. The Main type of department is the only default type of department in the Access Manager module (see Configuring the Main department type).
6. Open the Search access level window for the department being edited in one of the following ways.
   1. Right-click the access level. Select the Edit item in the function menu.
      
   2. Right-click in a free area. Select the Edit item in the function menu.
      
   3. In the Edit department properties window, click the button.
7. Select the required access levels in the Search access level window (see Working with the Search access level window).
   
8. Click the OK button. As a result, the selected access levels will be displayed in the Edit department properties window. Also, the access levels of the department will be inherited by all users belonging to the department after you save the settings.
   
9. To delete an access level, select the required level and click the button (1) on the panel to the right, or right-click the level that you want to delete and select the Delete item in the function menu (2).
   
10. To assign the Always and Never system access levels to a department, click the button (3) to set full access, or click the button (4) to deny access. 
    

    Note

    A department must have at least one access level, so you cannot delete the last remaining level.

    User may not inherit the access level of a department—see Configuring the department access level inheritance.

    You can create and configure access levels on the Access levels tab of the Access Manager window (see Working with access levels in the Access manager software module). You can also use the Always and Never system access levels.

11. Assign schedules to a department.
    1. Go to the Schedules tab.
       
    2. Click the button to search for schedules.
    3. In the Schedule search window, double-click to select the required schedule that will be assigned to a department. You must create the schedules beforehand in the Access Manager module (see Work schedules). 
       
       As a result, the selected schedule will be displayed in the Edit department properties window.
12. If necessary, change the settings of the department schedule (see Assigning a work schedule to a department). 
    
13. Click the Save button to save the settings.

Department will be added to the tree.

Deleting a department

To delete a department, right-click it and select the Delete department item in the function menu.