General information

To view a list of users, select one of the departments in the department hierarchy. A list of users included in this department is displayed in the middle part of the Access Manager window.

When you select a user in the list, user properties are displayed in the right part of the Access Manager window. By default, the first user from the list is selected when you view the department.

Create a user

To create a new user:

1. Select a department to which you want to add a user.
2. Click the button above the area of quick search by last name.
   
   
   
3. In the window that opens, change the user parameters specified in the table:
   
   

   Parameter	Value	Description
   Surname	Text value	Enter the user's surname, name, and patronymic. Any characters are allowed except the following: <, |, >
   Name
   Patronymic
   Person is blocked		By default, the user is active. To block the user, set the checkbox
   Anti-passback		By default, passback into the area is allowed. To prevent passback into the area up to exiting the area, set the checkbox
   Card begin time	DD/MM/YYYY	Enter the card start date manually or using the calendar. The date must be in the format DD/MM/YYYY
   Card expired time		Enter the card expiration date manually or using the calendar. The date must be in the format DD/MM/YYYY. If the controller doesn’t support time recording, the card expires at 00:00 on the following day from the specified date
   Additional info
   Registration address	Text value	Enter the user's address at the place of residence
   Email address		Enter the user's email address
   Phone		Enter the user's phone number. Any characters are allowed except the following: <, |, >
   External ID		Enter the external ID of the user. You can use this field if, due to the specifics of the ACS integration module used, the list of departments and users in the ACFA + Axxon One database is shared with the user database in external software. Any characters are allowed except the following: <, |, >
   Document		Enter the user's identification document. Any characters are allowed except the following: <, |, >
   Additional info		Enter additional information about the user. You can enter the additional information in a text field that expands when you click the "down" button. When you hover the mouse cursor over the user's photo, a pop-up window with the full contents of this field is displayed. Any characters are allowed except the following: <, |, >
   Personal number		Enter the user's personnel number. Any characters are allowed except the following: <, |, >

4. By default, the user inherits the access level of the department. To change the access level:
   1. Click the required button in the Access Levels area.
      
      

      Menu item	Description
      Set always access level	Assign the Always access level to a user
      Set never access level	Assign the Never access level to a user If you assign the Always or Never access level to a user, then all other access levels are deleted.
      Do not inherit department access levels	Disable the inheritance of a department access level. To return the inheritance of a department access level, in the side menu of the Access Levels area, click the Inherit department access level button
      Delete the selected access level	To delete a user access level, right-click the corresponding level and select Delete If the user has only one user access level, then when you delete it, the department access level is inherited.
      Select access levels	Assign a user access level. The Search Access level window opens, allowing you to select one or more access levels

      
      
5. If necessary, you can assign a photo to the user:
   1. Click the button.
   2. In the dialog window, select the file with the photo that will be assigned to the user.
      

      You can also take a photo of a user by clicking the button and, in the window that opens, clicking the Take photo button.

6. To delete a photo, click the button.
7. If necessary, you can add additional fields by clicking the button in the Others area.
   
   

   The fields available for editing in this area depend on the general settings of the Access Manager module. Depending on the settings, some fields can be hidden or non-editable.

   
   
8. To save the user and their settings, click the OK button.

The user is created.

Edit a user

You can change user settings in the edit mode. To edit a user:

1. Select the required department from the list on the Departments tab.

2. Double-click the user from the list.

The Edit user window opens. In this window, you can perform the following actions:

• Change user settings.
• Assign or change user access levels.
• Assign or change a user photo.
• Add additional user settings.
• Crop a user photo.

Crop a user photo

In the user edit mode, a tool for cropping a previously uploaded photo is available. To crop a photo:

1. Double-click the user from the list.
2. In the window that opens, click the button below the user's photo. The Crop image window opens.
   
   

3. Select the area you want to keep in the photo. To do this, click at the required point and drag a rectangle to select the area. You can move the selected area by holding down the left mouse button on the rectangle.

4. By default, the selected image area has a 4:3 aspect ratio. If you don't want to keep this aspect ratio, clear the Maintain proportions 4:3 checkbox.
5. To save the changes, click the OK button.

Cropping a user photo is complete.

Add user IDs

Set up a user card

The list of user access cards is displayed in the Identifiers table on the Departments tab.

To set up an access card:

1. Go to the list of users of the required department.
2. Select the user to whom you want to add a card.
3. Right-click in the Identifiers area.
4. In the menu that opens, select Create identifier.
   
5. In the window that opens, in the RFID parameters group, enter the card parameters:
   
   
   1. From the Type drop-down list, select the type of access cards:
      

      Type of card	Description
      Wiegand26	This format allows for a 1-byte facility code (from 0 to 255) a 2-byte card code (from 0 to 65535)
      Wiegand32	This format allows for a 2-byte facility code (from 0 to 65535) a 2-byte card code (from 0 to 65535)
      Mifare (4 bytes UID)	This format allows for a 4-byte (32-bit) card code. This gives a value range from 0 to 4294967295 for the card ID. It doesn’t allow for a facility code
      Mifare (7 bytes UID)	This format allows for a 7-byte (56-bit) card code. This gives a value range from 0 to 18014398509481983 for the card ID. It doesn’t allow for a facility code
      Mifare (8 bytes UID)	This format doesn’t allow for a facility code. It allows for an 8-byte (from 0 to 4294967295) card code. This format allows for an 8-byte (64-bit) card code. This gives a value range from 0 to 18446744073709551615 for the card ID
      TouchMemory	This format doesn’t allow for a facility code. It allows for an 8-byte card code. The format is hexadecimal, and the characters A, B, C, D, E, and F are allowed. You cannot enter fewer than 8 characters. If you enter a card code that is fewer than 8 characters long, the higher-order digits are filled with zeros

      
      
   2. In the Facility code field, enter the facility code.
   3. In the Card code field, enter the card code.
   4. In the Full code (dec) field, enter the full card code in decimal format if necessary. This format is used to identify the card in systems that use decimal encoding.

   5. In the Full сode (hex) field, enter the full card code in hexadecimal format. This format is used for display or integration with systems that use the hex format.

6. In the Parameters group, enter additional card parameters if necessary:
   

   Parameter	Value	Description
   Blocked	Determines the block state of the access card
   	Inherited	The default value. The value inherited from the parent object is used
   	Blocked	The card is blocked and cannot be used for access
   	Not blocked	The card is active and can be used for access
   Begin	Sets the date and time the card starts to be valid
   	Inherited	The default value. The start date and time are inherited from the parent settings
   	Own	A custom value is used. When you select this value, a checkbox for selecting the card validity date and time becomes available
   Expired	Sets the card expiration date and time
   	Inherited	The default value. The expiration date and time are inherited from the parent settings
   	Own	A custom value is used. When you select this value, a checkbox for selecting the card validity date and time becomes available.
   Antipassback	Determines if the antipassback mechanism is used for the card
   	Inherited	The default value. The antipassback setting is inherited from the parent object
   	Used	Antipassback is enabled; re-entering without a correct exit is prohibited
   	Not used	Antipassback is disabled

   
   
7. If necessary, change the access level of the user card.
8. Click the OK button to save the settings.

The setup of the user card is complete. The added card is displayed in the Identifiers area of ​​the user profile.

Set up a user PIN code

To set up a user PIN code:

1. Go to the list of users of the required department.
2. Select the user for whom you want to add a PIN code.
3. Right-click in the Identifiers area.
4. In the menu that opens, select Create PIN.
   
   
5. In the window that opens, enter the required PIN.
   
   

6. Click the OK button to save the settings.

The setup of the PIN code is complete. The PIN code is displayed in the Identifiers area of ​​the user profile.

Change user department

To move a user to a different department:

1. Go to the list of users.
2. Right-click the name of the required user.
3. In the menu that opens, select Move to department.
   
   

4. In the Search Department window that opens, select the department to which you want to move the user (see Search for a department).

As a result, the user is moved to the selected department.

Print user pass

You can create and print the user pass. Before printing, you must first create and save a pass template in the Template Editor tab. The templates are saved in JSON format.

To print a pass:

1. Go to the list of users.
2. Right-click the name of the required user.
3. In the menu that opens, select Print pass.
   
   
4. In the window that opens, in the Pass template field, select a pre-configured and saved template for printing a pass.
   
   
5. Click the Print button to send the pass to the connected printer.
6. Click the Save PDF button to save the pass as a PDF.
7. Click the Close button to exit the employee pass printing mode.

Employee pass is printed.

User display mode

In the Access Manager module, you can choose how to display users. The following display types are available:

• —Large icons (default).
• —List
• —Table.

Sort users

When you select the Table display mode, you can sort the values in the list by clicking the header of the corresponding column.

User search

In the Access Manager module, you can search for users in one of the following ways:

• Quick search by surname.
• General search.

To search for users:

1. Go to a list of users.
2. Click the search button.
3. In the window that opens, enter the required search criterion in the corresponding text field.
   
   
4. To limit the number of users displayed in the search results, in the Search max results field, enter the required maximum number of users displayed on the screen: 100 (default).

The user search is complete. The found users are displayed in the list. To go to the profile of a found user, select the user in the search results and click the OK button.

Delete a user

To delete a user:

1. Go to a list of users.
2. Right-click the user you want to delete.
3. In the menu that opens, select Delete.
   
   

4. In the window that opens, confirm the user deletion by clicking the OK button. To cancel the action, click the Cancel button.
   
   

The user is deleted.